Manual method
- Open the intended project and its title dropdown.
- Choose Export/Print and save JSON; repeat with CSV if convenient for reading.
- Repeat for each project or My Tasks view needed.
- Download permitted attachment originals separately and keep a task-ID-to-file index; check a few completed tasks and comments for coverage.
Coverage and limitations: A project export is not an organization backup. Do not assume attachment bytes, every comment, deleted items or all custom context are included. Employer permission is separate from technical access.
Size and time to allow
Illustrative planning size: 0.5 GB; scenario range 0.005–10 GB. This is a storage-planning example, not a measured average. Your archive may be smaller or larger. Project/task text plus a modest separately saved attachment folder.
Preparation and hands-on time: Small project exports are usually short tasks; allow 5–20 minutes for setup/inspection. Large enterprise API export timing is a separate route.
For the 0.5 GB example, network transfer alone is approximately:
| Connection download speed | Transfer estimate |
|---|---|
| 10 Mbit/s | 10 min |
| 50 Mbit/s | 2 min |
| 100 Mbit/s | 58 sec |
These calculations use decimal GB and 70% of the advertised speed. Tiny transfers can take longer because of startup overhead. Local exports do not need an internet download; use these numbers only for a network transfer. Preparation, retries, extraction, checking and a cloud upload are additional; use upload speed for the latter.
Where and how to keep it
An encrypted USB key can hold this example, but keep another independent copy on an external drive or in private encrypted cloud storage. A USB key alone is easily lost and is not a complete preservation plan.
Create a dated asana/YYYY-MM-DD/ folder. Keep received originals unchanged, use a separate working copy, and note the account/profile, selected dates, formats and known gaps in a private README. Compare file sizes, check any supplied checksums, and open sample files from the backup before considering the task finished. Repeat after meaningful additions. Follow the storage, archive-checking and large-file guide.
Sources and review
Public documentation was reviewed on 27 October 2026. No signed-in export or restoration was performed. Account options and availability can change; follow the current provider instructions.